Attendance management and employee tracking in the Cloud enable companies to manage their workforce online, regardless of geographical location. Such software solutions reduce the need for companies to allocate scarce resources towards in-house monitoring resources or IT infrastructure that is otherwise required for workforce tracking.
The Cloud approach to workforce tracking is gaining more popularity. Here we will highlight key benefits to a company’s productivity in implementing such software.
But first, what does the Cloud mean?
The Cloud allows us to use software, services and data over the internet, from any location, on any web-enabled device. Cloud computing further allows the user to store files and software remotely, rather than locally on a hard drive or server at their office. Examples of cloud software applications include Software as a Service (SaaS), data storage and data back-up. These days, businesses choose to operate their own private cloud which includes specific services where access is restricted to the authorised cloud users.
How can cloud-based workforce tracking improve productivity?
Cloud-based workforce management systems accrue many benefits to an organisation. Let us look at some of them that could aid your decision-making while evaluating cloud-based workforce tracking systems.
Cloud-based workforce tracking solutions save money
Most businesses employ full-time staff for calculating, monitoring, tracking and finally making salary payments to its workforce. For smaller organisations, this may account for half the workload for one person. But for larger organisations, it could mean an entire payroll department, from half a dozen all the way up to hundreds of people working the math. When you use a cloud-based workforce tracking solution, you can achieve a higher RoI through cost savings gained by redirecting the money the business currently pays for its payroll staff or departments. Since payroll is an non-revenue earning but essential corporate function, it’s a sensible option to optimise human resources.
Improves employee morale
The largest benefit of a cloud-based workforce tracking system is that it allows companies to automate virtually all its payroll and attendance management functions. This is a key competitive advantage, because workforce management often consumes thousands of valuable man hours per year. Cloud-based workforce tracking software can capture and record employee clock in and out times and then use that data to calculate payroll more accurately so that there are fewer errors with employee’s pay and benefits. Fewer errors lead to fewer employees complaining about errors in their salary slips or tracking reports and ensures high morale. It could eventually lead to lower attrition.
Reduced compliance risk
Human Resource (HR) departments have to record and maintain staff details in order to provide national and local government bodies with statistical evidence that the business is in compliance with its legal obligations. However, maintaining these types of records manually is time consuming, tedious and complicated. Even the slightest inconsistency in compliance can cost an organisation large sum in penalties, not to mention the damage to an organisation’s reputation.
A cloud-based workforce tracking solution reduces such compliance risks and allows businesses to maintain full compliance with both national and local requirements with tailored compliance reporting, and providing on demand reporting.
Improved analytical ability
Regardless of the type of industry a business competes in, these days the difference between winning and losing is rich data and leveraging it for important decision-making. Managers require these digital tools to make the best, most profitable and quickest decisions for the organisation. These reporting tools help to plan effectively or see the bigger picture. Cloud-based workforce tracking software provides managers with the data and customisable dashboards they need to analyse and manage the organisation more effectively.
In summary, implementing cloud-based workforce tracking software helps organisations to significantly reduce staffing costs, streamline compliance and empower employees to make better real-time decisions, to support corporate objectives. Automating workforce management also enables a more detailed and comprehensive view of staffing costs and activities, which often helps organisations discover new ways to improve productivity.