Benefits of Biometric based workforce management systems for a distributed workforce

Benefits of Biometric based workforce management systems for a distributed workforce


Biometric time and attendance solutions are efficient, fast and secure. The rate of its adoption is increasing within many organisations and it is rapidly becoming the standard benchmark in workforce management. No other solution compares to the benefits a biometric system can offer if you are looking for efficient ways to keep track of a distributed workforce, employee access, hours and payroll.

In this instance, a distributed workforce is a workforce that reaches beyond the restrictions of a traditional office environment. A distributed workforce is dispersed geographically over a wide area, both domestically or internationally.

When integrated successfully, these systems help eliminate time-theft, discrepancies based on human error and administrative costs stemming from lost punch cards, RFID tokens or forgotten PINs.
Over the last 25 years, identity verification has moved from the numerical to the physical. By scanning the fingers, hands, eyes or face, punch cards and PINs are evolving to obsolescence. Besides, they can be abused, forgotten or lost. That’s not the case with biometrics. They offer fail-safe solutions and save companies millions of dollars every year.


Why biometrics?



Biometrics based time and attendance terminals are becoming increasingly popular in today’s market because of their many benefits. The terminals read a person’s unique fingerprint, iris, hand shape, or face shape, and ensure that employees cannot clock in for one another, thereby preventing employee time theft.


One of the most prevalent biometric technologies is the fingerprint recognition system; by placing a finger on the scanner, the time clock terminal reads the fingerprint and allows the person to clock in or out.


One of the newest and most interesting types of biometrics technology deals with recognising the unique patterns that veins make in a person’s hand. Because these patterns are intricate and highly complex, it is almost impossible for one person to clock in as another. The technology, therefore, has very low false acceptance and false rejection rates and is used in especially high-security areas.


In this way, biometrics is extremely useful both in helping businesses feel secure and in eliminating employee time theft, as it relies on personal characteristics that vary between individuals. The wide variety of easy to use terminals ensures that biometrics is a smart solution when deciding what kind of workforce management system to purchase for your company.


Let’s consider the return on investment a biometric solution offers based on eight key benefits that drive businesses to use biometric systems for distributed workforce management:


Time theft prevention

‘Buddy punching’ and time theft remains a legitimate concern for many employers. Workers unintentionally overestimating time on the job, or deliberately misreporting overtime, cost businesses millions of dollars annually. Fingerprints are unique to each person and, with the accuracy of an automated digitalised system, it’s nearly impossible for workers to reverse-engineer or falsify time attendance information in a biometrics-based system.

Increased productivity

Manual time and attendance recording require payroll staff to collect time cards, reconcile paper timesheets and re-enter data into the payroll system. With many businesses already stretched for resources, the automation and digitisation of timekeeping mean personnel can be cut down, or reallocated elsewhere, across the organisation.


Biometric technology ensures a clear audit trail for POS transactions and removes problems traditionally associated with new identification cards, passwords and PIN numbers. Employers can also track when and where employees are working, making staff accountable for their time and as a result, their output.

Mobile workforce tracking

Biometric technology can be app-based, using geo-location to track where and when staff clock-on -off. With no paperwork, it’s a convenient solution for employers with a mobile distributed workforce, including those working from remote locations and from home.

Workforce reporting and analytics

Biometric systems also collect and report on real-time workforce analytics. Better insight into what workers are doing and when they are doing it helps employers more accurately invoice clients and external stakeholders. Real-time access to big data analytics also makes the workforce more visible to key decision makers who, in turn, can use the data to increase efficiencies.

Compliance with labour laws

Calculating penalty rates and allowances can be time-consuming, and failure to do so correctly has serious legal consequences. Biometric technology, however, tracks start and finish times with up to 99 per cent accuracy. What’s more, it can be integrated with payroll systems to calculate wages, including overtime and penalty rates, along with sick leave, annual leave and unpaid leave.


Because biometric workforce management software uses biological data, employees don’t have to worry about remembering to bring in a punch card or keying in a PIN. This means payroll and security staff spend less time recovering lost passwords and manually inputting employee clock-in times.


This type of technology doesn’t match images of employees with security codes as traditional ID cards do. Instead, it scans fingerprints and corresponds encrypted binary data with a specific employee code. Without an associated picture, the scans can’t be used to track an individual or steal their identity, maintaining magnetic or proximity identification cards (which do not prevent fraudulent access) is eliminated.



The future of distributed workforce management

SecurAX supports the workforce management needs of over 250,000 employees across 8 countries. SecurAX’s suite of biometric attendance and access control systems is a rapidly deployed, SaaS-based cloud-led solution, which minimises a company’s risk and technology investment while providing advanced features for securely managing data.

The biometric solutions that SecurAX offer will alleviate the concerns you have of maintaining expensive infrastructure. Our extensive distribution network helps organisations use our products to reduce labour expenses and improve decision making. Give us a call today and find out how our solutions can transform your business.

Benefits of Biometric based workforce management systems for a distributed workforce